We recognise the continuous and deep connection to Country, of Aboriginal and Torres Strait Islander peoples as the first peoples of this nation. In this way we respectfully acknowledge the Traditional Custodians of this land, sea, the waters and sky. We pay tribute to the Elders past and present as we also respect the collective ancestry that has brought us all here today.
We value your privacy
Privacy Policy
Overview and Scope
Sententia Consulting is committed to ethically and lawfully storing and using the information it collects and receives. This Privacy Policy is applied to the collection, storage, use and disclosure of information by or on behalf of Sententia Consulting (including by employees and those acting on our behalf). The policy has been developed in accordance with the Australian Privacy Principles (APPs) in the Privacy Act 1998 (Cth) (Privacy Act).
By using our services, as an employee, visiting our website (https://sententiaconsulting.com.au/) or giving us your personal information, you agree to your information being collected, stored, used, and disclosed as set out in this Privacy Policy.
You may choose not to provide us with your personal information; however, we may not be able to conduct business with you in that case.
Personal Information
Definitions
The terms ‘personal information’ and ‘sensitive information’ are defined below, and are in line with the definitions as specified in the Privacy Act:
- • ‘Personal information’ refers to information or opinions which could identify an individual. Examples of this include names, addresses, email addresses, phone numbers and dates of birth.
- • ‘Sensitive information’ (a type of personal information) refers to information or an opinion about an individual’s race or ethnic origin, gender diversity, sexual orientation, disability, political opinions, health, genetic or biometric information, religious beliefs or associations, trade or professional associations and memberships, union memberships and criminal history.
Types of Information We Collect
The type of information we collect depends on how we engage with you. This information may include but is not limited to:
- • General identification including names, job title, date of birth, gender and occupation
- • Contact details such as phone number, email address and postal address
- • Educational qualifications, employment history and referee reports
- • Information in identification documents such as passport or driver’s license
- • Financial information and superannuation details
- • Work permit or visa status information
- • Other information may be required to conduct background checks or monitor performance
Sensitive information may be collected in some circumstances, but we endeavour to collect and use as little of this type of information as possible, and in accordance with applicable laws or in a de-identified manner.
Where reasonable, we will only collect personal information from the individual to whom personal information relates. If you disclose personal information about an individual other than yourself, you agree that you have the other person’s consent to provide it to us. You also agree that you have told this individual about this Privacy Policy and how to access it. For employees, information about your family may be required in case of emergencies, and we rely on you to provide this information and to inform these individuals of their rights and this Privacy Policy.
Why We Collect Your Information
The types of personal information that we collect will depend upon on the nature of our engagement with you. We will only use your information if we have a reason to do so, such as when it is our lawful duty, if you have consented and if it is in our legitimate interests to do so. These reasons include:
- • to enable us to conduct our business, including meeting our legal and regulatory obligations.
- • to provide services to you or our clients.
- • for administrative purposes (including processing payment transactions, charging, and billing) detecting or identifying fraud, or identifying any breaches in the terms and conditions of an engagement.
- • for purposes relating to employment of personnel, which include Partners, employees, contractors, and sub-contractors.
- • for governance and compliance purposes, which include the conduct of any quality or risk management, managing conflicts of interest, meeting regulatory obligations, and where required by legislation or industry codes and standards.
- • for the purposes of marketing our products and services that may be of interest to you to you. If you do not wish to receive marketing material from us, please get in touch through the contact details provided at the end of this document.
Collection Methods
We usually collect your personal information directly from you. For example, any correspondence you send to us containing personal details may be stored for later use. Additionally, if you subscribe to our publications, we may use these details to keep in touch or inform you of any news or content we think you may be interested in.
Sometimes, we may use third-party sources to collect your personal information. This may include social networking sites, mailing lists, recruitment, and contracting firms, where your information is either publicly stored or shared with consent. Other third-party sources may include your employer where they are our client, your referees, your personal representatives or any organisation where you have authorised disclosure to us.
We may also collect some personal information about you from your use of our website and other social media platforms through a combination of automatic collection programs such as cookies, and other built-in analytics.
Storage and Security
We take reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification, or disclosure. Such steps include:
- • Restricting access to your personal information from employees and those acting on our behalf unless they are authorised and fit the ‘need-to-know’ category.
- • Storing your information on computer networks with strong security measures, including the use of firewalls, password access and external protections.
- • For any paper-based storage of your information, we will ensure that access is limited by lock and key, and that knowledge of such documentation is restricted to key staff members.
- • Entering into confidentiality agreements with employees, contractors and third parties.
- • Taking reasonable steps to destroy or permanently de-identify personal information if it is no longer necessary for our purposes.
Access
You are able to access your personal information as permitted by law. To obtain a copy of your information, please contact us (contact information below) with details of your request, and we will endeavour to respond within 10 working days. If we refuse your request or, or if we cannot provide the information you requested, Sententia Consulting will give written confirmation of the reasons of our refusal.
Updates
We will take reasonable steps to ensure that your personal information is accurate, complete, and up to date. If your information has changed, or you believe it to be incomplete, incorrect, or out-of-date, please let us know as soon as possible.
Complaints and Reporting
If you believe a breach of this policy has occurred, or wish to make a complaint regarding the collection, storage, use or disclosure of your personal information, please contact our Privacy Officer at sententia@sentcon.com.au or 02 6198 3447. You will need to provide details of your complaint, as well as any supporting information and evidence.
We will promptly review all complaints and endeavour to respond within 10 working days. If the outcome is unsatisfactory, you may lodge a complaint with the Office of the Australian Information Commissioner as shown on their website (https://www.oaic.gov.au/).
Changes to this Privacy Policy
We reserve the right to revise this Privacy Policy or any part of it from time to time. Any revised policy will be placed on our website at https://www.sententia.consulting.com.au
